MGMW Constitution

1: The title of the Group is the Midland Group of Motoring Writers.

2: The aim of the Group is to help members to carry out their work and to improve communications with the motor industry.

3: Membership is open anyone living or working within the qualifying region who is deemed by the committee to be involved in the production of a significant volume of editorial material of an original and objective nature in the field of automotive media of any form. Applicants will be required to provide recent examples of their work.

4: Members must work in one of the following areas: West Midlands, Staffordshire (as far north as Stoke-on-Trent), Warwickshire, Hereford and Worcester, Shropshire, Leicestershire, Nottinghamshire, Derbyshire, Northamptonshire, Cambridgeshire and Gloucestershire, plus Oxfordshire, Buckinghamshire as far south/south-east as a line drawn between Oxford, Thame, Aylesbury and Milton Keynes.

5: Application for membership must be made on a form obtained from the membership secretary and accompanied by the current membership fee. The applicant must be proposed and seconded by Group members. Before an application is put to the membership for a vote, the name and brief particulars of the applicant will be circulated to members asking for their observations. Acceptance depends on a positive majority from members who reply with a vote.

6: Most Group business will be conducted by e-mail. Every member will be asked to provide a secure e-mail address to which sometimes confidential Group information may be sent.

7: There will be two meetings of the whole membership each year: an annual meeting and a general meeting. The annual meeting will conduct the following business: Report of officers, election of officers for the coming year, the level of membership fees for the following year and any other business accepted by the chairman. Both meetings will be called by the committee secretary with at least two weeks’ notice. The chairman will preside at both meetings, or in his/her absence any other member may be elected to the chair the meeting.

8: The Group will elect a chairman, vice-chairman, treasurer and at least three other members to form an executive committee to guide the Group and advise on policy matters.

9: Members will uphold the reputation and integrity of the Group. The Group has the right to expel a member, but only after a recommendation from the committee is supported by a ballot of the members.

10: Full members will be expected each year to supply to the committee evidence of regular, original recent work in the form of three recent cuttings or copies of broadcast material. Members who contribute to web sites are asked to print out three recent web pages or supply active links to relevant pages.

11: Members who have not paid their subscription within three months of the due date will be deemed to have resigned from the Group.

12: Members who lose all their media outlets are expected to inform the committee of their position without delay. They may also ask for a temporary continuation of full membership while they seek new outlets for their work but would be expected to resign from full membership if they could not satisfy the Group within six months that they had resumed work within the criteria set out for full membership above.

13: Members who are not active motoring journalists may remain in the Group as social members but will not retain their voting rights. They will not pay a subscription. If a member cannot fulfil the requirements of full membership after the six month period they may ask to become a social member of the Group.

14: Members who leave the Group may be considered for honorary membership. They will not retain their voting rights and will not pay a subscription.